IRVING BUS RENTAL PRICES

Factors That Determine Your Price

When it comes to pricing our party bus rentals, there are a number of factors that come into play. We take great care in calculating a fair price that accounts for all the details of your specific rental. Some of the key factors we consider include the size of the bus, the length of the rental, the time of year, special features and customizations, the number of stops, and more. We know pricing is an important consideration, which is why we’re committed to full transparency and work closely with each customer to arrive at a personalized quote. In the sections below, we’ll break down how each of these factors impacts the final price, so you know exactly what goes into your Irving party bus rental quote. The goal is to ensure you get the perfect vehicle for your event or outing, at a price that fits comfortably within your budget.

The Distance and Duration of your Trip

When preparing your quote, our representative will first look at how far and how long you’ll be traveling with Irving Party Bus Company. Be prepared to give us the pickup and drop off times and addresses. Our buses are rented by the hour, day, or mileage depending on the trip details. If you’re traveling in and around Irving and the DFW Metroplex where our buses are stationed, you’ll pay by the hour. On average, bus companies require a minimum rental period but we can always work with you on this for your unique situation. Trips spanning multiple days across Texas and a long distance will be billed by the day or by mileage. If your group needs transportation locally over the course of several days, like for a multi-day festival at the Toyota Music Factory or conference at the Irving Convention Center, Irving Party Bus Company will most likely charge by the day. Trip itineraries can change at the last minute. Though you should avoid altering your trip details, your driver may be willing to take unplanned detours around DFW to AT&T Stadium or other attractions. Note that even if you have already paid for your trip in full, you’ll be charged for any additional mileage outside the original plan.

The Time of Year You Plan to Travel

When you book your Irving party bus rental can significantly impact the price. The busy spring season from March through May tends to be more expensive due to proms, graduations, and end of school trips. Locally, the Irving High School prom falls in late April and graduation lands in mid May, so those weekends will have premium pricing. The Dallas Cowboys also kick off preseason in August, so late summer rates increase due to sports fans renting buses for tailgating and game transportation. Conversely, the fall and winter months of November through February (excluding December holidays) offer cheaper rates since demand drops once school starts back up. Understanding Irving’s seasonal ebbs and flows allows you to strategically plan your party bus rental during slower periods and score a lower quote. Booking at least 2-3 months out also helps lock in early bird specials before seasonal price hikes hit. With flexible travel dates and advance planning, you can land excellent deals on Irving party buses any time of year.

Your Trip’s Starting Point and Final Stop

When it comes to charter bus prices, your starting city and drop-off location play a major role. Demand for party buses varies greatly between Texas’ major metropolitan hubs and smaller towns. While we have vehicles stationed across the state, supply is highest in cities like Houston, San Antonio, Dallas, Austin, and Fort Worth. With so many buses at the ready, we can offer lower rates for routes originating from these charter bus hotspots. Smaller towns and suburbs may have limited availability, leading to higher prices. We factor this into your quote by calculating deadhead – the mileage and time spent driving to your pickup location without passengers on board. For example, a Dallas to Austin trip spanning 200 miles will cost less than a 200 mile route from Abilene to Austin because our Dallas fleet won’t incur deadhead charges. By partnering with bus companies statewide, we ensure charter buses are accessible for your trip, no matter how big or small your hometown.

The Size of Your Group

When calculating your Irving bus rental quote, the type of coach you select plays a key role. We offer everything from party buses and minibuses to entertainer coaches, motorcoaches, and charter buses. Each vehicle comes with different amenities, passenger capacities, and price points. For example, our party buses feature vibrant lighting, booming sound systems, and plush leather seating for 20-30 passengers. Their lavish interior makes party bus rates higher than our economic minibuses. Holding just 14-20 passengers, minibuses provide an affordable option for smaller groups. However, their lack of a restroom and limited luggage room make them best for quick trips. On the other end of the spectrum, our spacious 56-passenger motorcoaches allow large groups to travel in comfort. Their restrooms, TVs, power outlets, and underbelly storage contribute to higher prices. When deciding between vehicles, first determine your group size and trip details. Comparing the rates and features will help you select the perfect bus while keeping costs in check. And the best part? You can get instant online quotes for all our buses at Irving Party Bus Company.

How to Keep Costs Down

Looking to save money on your Irving bus rental? Avoid booking during major events like the Byron Nelson Championship in May or the State Fair of Texas in September and October. Stadium events like Dallas Cowboys or Texas Rangers games also drive up demand and prices for buses, so plan your trip around the team schedules. The earlier you can book, the better – rates tend to go up as dates fill, especially in peak seasons. Mapping your route ahead of time and providing a detailed itinerary helps minimize extra mileage fees too. And don’t forget to ask about bus parking when booking hotels, as some venues charge hefty rates to accommodate large vehicles. With a few insider tips and some advance planning, you can secure a quality bus rental in Irving without breaking the bank. Just be sure to get quotes far in advance, particularly for busy event dates. That’s the best way to keep your transportation costs in check.

Get a Quote For Your Irving Bus Rental

You can easily get instant online quotes with Irving Party Bus Company. Our real-time quote generator allows you to receive customized pricing for your charter bus rental within seconds. Simply enter your trip details like date, time, pickup and drop off locations, and passenger count. Our system instantly calculates route distance and duration, factors in vehicle availability, and presents you with transparent, competitive pricing. No more waiting around for quotes via email or phone. Our user-friendly online quote tool promotes accountability in the charter bus industry by empowering you to compare prices across companies. See your options side-by-side and make the best decision for your group. Planning a future event? Use our availability checker to view real-time bus inventory and lock in early bird pricing. Get the ball rolling now by calling 214-540-6746 or requesting your free instant quote online. Our experienced team is standing by to answer any questions and help finalize your reservation. Depend on Irving Party Bus Company for fast, accurate pricing and outstanding service.